Decide who books, and when
Set opening and closing dates for each eligible student group, including gender, international students, students with disabilities or an incoming batch.
Hostel Operations
Students choose their room.Your university sets the rules.
Let students choose a preferred room and roommate, form groups, pay and confirm their hostel allotment—within the booking windows and room inventory your university releases.
A personalised 30-minute campus walkthrough.
A connected campus workflow
- 01
University opens the window
Define eligible students and release selected buildings, floors and rooms.
- 02
Students make their choices
Browse eligible rooms, submit preferences and form roommate groups.
- 03
Payment to confirmed allotment
Students pay and confirm the room and roommate arrangement through the university’s process.
Your university defines the rules and responsibilities.
Connected roles
- Hostel administration
- Chief Warden
- Students
- Finance
- Registrar
What this connects
The work. The people. The complete picture.
Release what is ready
Choose the buildings, floors and rooms for each window. Reserve selected inventory for another group or the next booking window.
Let students take it forward
Students see eligible options, submit choices, form groups and complete payment and allotment confirmation.
Explore the workflow · Interactive examples with sample data
One process. Two perspectives.
You open the right rooms.
Students make their choices.
Try a booking window below. Release or reserve rooms on the university side, then follow the student’s journey through to confirmed allotment.
University view
Define the booking window
Booking window open
Eligible students can make choices.
Rooms in this window
4 released · 2 reservedSelect a room to release it or keep it for a later window.
Reserved rooms stay outside this student’s choices. Your university can release them in the appropriate future window.
Student view
Choose where—and with whom—to live
Example student eligible for
Returning women students
- 1Room choices
- 2Roommate group
- 3Payment
- 4Allotment
01 · Browse & submit choices
Hostel A · Floor 1
Choose up to two preferences in this example. The first room you select is your first choice.
Select a room to begin.
Interactive illustration · sample rooms and student groups. Actual window dates, preference limits, group rules, fees and confirmation steps are set by your university.
Plan the next window, too
Student choice does not mean
opening every room to everyone.
Release the right inventory for the current group while protecting what another group needs next.
Gender-based groups
Release the relevant buildings, floors and rooms for each eligible student group.
International students
Keep selected rooms for the international student booking window.
Accessibility needs
Reserve appropriate rooms for students with disabilities, based on their needs and your allocation policy.
The next batch
Keep inventory ready for incoming students instead of releasing it all in the current round.
A favourite room and roommate. A controlled university allotment.
The student takes an active part in choosing their hostel experience. The university keeps control of eligibility, timing, inventory and confirmation.
Configured for your campus
Start with your university’s rules.
Agree the scope with the people who own the work. Fretbox supports configuration, role-specific training and adoption.
See implementation & supportBring these to the discussion
- Booking dates and eligible student groups for each window
- Buildings, floors and rooms to release or reserve for later
- Room preferences, group formation and roommate rules
- Booking fees, payment steps and allotment confirmation rules
Can we keep selected rooms for a later student group?
Yes. Your university decides which inventory is released in each booking window and which rooms remain reserved for another group or batch. Students choose from the options made available to their eligible window.
The next connection
Continue across the campus operation.
From an example to your campus
Let’s walk through your hostel operations.
Bring the workflow, the teams involved and your existing systems.