Your fee structure
Organise hostel rent, mess charges and other applicable fee heads around university policies.
Finance & Payments
From a fee requestto a clear resident ledger.
Connect hostel charges, online payments, receipts and reconciliation so students and finance teams can follow the same payment journey.
A personalised 30-minute campus walkthrough.
A connected campus workflow
- 01
Set the charges
Define fee heads and the applicable resident charges.
- 02
Collect the payment
Students pay through the configured payment channel.
- 03
Review the ledger
Finance sees receipts, matched transactions and outstanding dues.
Your university defines the rules and responsibilities.
Connected roles
- Finance teams
- Hostel administration
- Students
- Director IT
What this connects
The work. The people. The complete picture.
Student payment visibility
Connect the booking or fee payment with the resident’s record and receipt.
Finance follow-up
Review collections, dues and transactions that need reconciliation or attention.
Explore the workflow · Interactive examples with sample data
Fee lifecycle
Follow one payment through the system
Select a stage to advance the electricity payment. The ledger on the right updates at each step — watch the balance change from ₹2,300 to ₹500.
Priya Sharma
CS21B042 · Block A, Room 101 · Semester 2
₹2,300 due
Hostel Rent
Due: 15 Jul
₹28,000
Paid: ₹28,000
Paid
Mess Charges
Due: 15 Jul
₹12,500
Paid: ₹12,500
Paid
Security Deposit
Due: 15 Jul
₹10,000
Paid: ₹10,000
Paid
Electricity
Due: 31 Aug
₹1,800
Pending
Late Fine
Due: 1 Aug
₹500
Overdue
Total
₹52,800
₹50,500 paid
Illustrative ledger · sample data
Exception handling
Where Finance staff spend their time
Most payments match automatically. The exceptions — discrepancies, partial payments, refund requests — are where Finance teams focus. FretBox surfaces these clearly so staff can act, not search.
Payment needs attention
₹12,500 received from Rahul K. — amount doesn't match any open fee head. Finance reviews the discrepancy.
ReviewMatch manuallyRefund
Record updated
Finance matches the payment to Mess Charges (partial). Record updated. Student notified. Remaining balance shown in ledger.
The same information at three levels
Supported connections
UPINet BankingCredit / Debit CardRazorpayPayUERP sync
Matched
Connect payment references with resident fee records
Recorded
Keep a traceable payment and receipt history
Visible
Review collections and outstanding dues together
Receipts
Issue receipts through the configured payment workflow
Configured for your campus
Start with your university’s rules.
Agree the scope with the people who own the work. Fretbox supports configuration, role-specific training and adoption.
See implementation & supportBring these to the discussion
- Fee heads, due dates and opening balances
- Payment gateway and ERP integration requirements
- Receipt formats, reconciliation and refund approval ownership
Will this connect with our ERP and payment gateway?
Integration is scoped with your finance and IT teams. Confirm the gateway, available interfaces, student identifiers and reconciliation rules before implementation.
The next connection
Continue across the campus operation.
From an example to your campus
Let’s walk through your finance & payments.
Bring the workflow, the teams involved and your existing systems.