Public universities & institutes
5,000–30,000 residents
Multi-hostel administration, defined approval hierarchies and institution-wide records.
- NIT Kurukshetra
- Rama Devi Women's University
- VSSUT
Hostel management software for colleges & universities
Your university’s hostels.One connected operation.
Run allotments, fees, student movement, meals, maintenance and welfare through Fretbox—with workflows built around your institution’s rules.
Connected teams. Campus-wide visibility.
A personalised 30-minute walkthrough
Your residential operations
Rooms & residents
Fees & meals
Movement & welfare
Services & records
Every team. One connected hostel operation.
Responsibilities and workflows shaped by your institution.
Institutional oversight
Registrar · Director Administration · Dean Student Welfare
Hostel administration
Chief Warden · Wardens · Caretakers
Movement & security
Hostel security · Main-gate security
Meals & daily services
Mess managers · Cafeteria teams · Maintenance teams
Finance & technology
Finance teams · Director IT
Resident participation
Students · Parents
Different responsibilities. Shared operations. Your university’s rules.
Explore the connected platformFind what matters to your campus
Campus life in action
One campus.
Many moments.
All connected.
Follow a student’s day, and the teams behind it.
16 everyday campus scenarios
Before arrival · At home
Choose your room
Available rooms, ready to choose.
01 / 16 · Room, roommate & payment
Illustrative campus scenarios · AI-generated visuals and sample screens
Explore your hostel operations.
- Room allotment & hostel bookingChoose rooms and roommates, and manage hostel allotments.
- Hostel fees & paymentsCollect hostel fees and track payments and dues.
- Attendance & leave permissionsTrack student movement, leave and late-entry approvals.
- Complaints & grievancesRaise issues, coordinate responses and track resolution.
- Mess & meal managementShare menus, record meal opt-outs and plan meals.
- Student servicesNotices, updates and everyday requests in one app.
A day on campus
A campus never sleeps. Neither does FretBox.
Night &
attendanceMeals &
facilitiesArrivals &
check-insClasses &
activities
attendanceMeals &
facilitiesArrivals &
check-insClasses &
activities
9:30 PM24×7 campus operationsChoose a moment to see the teams behind it.
9:30 PM · Hostel attendance
Who needs follow-up tonight?
Approved leave and late entry stay separate from unexplained absence. Wardens and security can see who has not reported to the hostel.
In hostelApproved leaveApproved late entryFollow-up needed
Explore all 17 moments
Motion is paused to match your device preference. Choose a moment to explore.
The complete resident journey
From the first application to the final handover.
Our customer community
Trusted by campus teams.
With responsibilities like yours.
- campuses
- 55+
- residents
- 100K+
- annual renewal
- 99%
- fees / year
- ₹300Cr+
16
states & UTs
Supporting residential campus teams
- Odisha
- Madhya Pradesh
- Punjab
- Haryana
- Uttar Pradesh
- Delhi
- West Bengal
- Telangana
- Gujarat
- Maharashtra
- Rajasthan
- Andhra Pradesh
- Kerala
- Tamil Nadu
- Karnataka
- Uttarakhand
15 states + Delhi
Find institutions like yours.
Private universities
8,000–26,000 residents
Room allotment, student services, fee collection and coordination with existing systems.
- KIIT University
- Thapar Institute
- SR University
Specialist & emerging universities
500–5,000 residents
Residential communities with their own routines, services and student-support needs.
- Plaksha University
- Anant National University
- Vijaybhoomi University
Management & professional institutions
300–3,000 residents
Close coordination across accommodation, meals, permissions and daily campus services.
- Goa Institute of Management
- IMI Delhi
- BIMTECH
International student residences
Help residents navigate campus services, communication and hostel routines.
Customer voices & outcomes
Confidence from teams
already using FretBox.
“Great implementation rollout: Integration with university systems like SAP ERP, Access control for such large scale.”
Deputy Registrar · KIIT
Using FretBox since 2024
KIIT University
26,000 residents · 67 hostels
Room allotment
3 weeks reduced to 2 days
Read customer storyReview 1 of 4
ERP compatibility & implementation
Works with your systems. Supported through adoption.
Your ERP remains the institutional system of record. FretBox connects the hostel workflows around it—with a rollout your teams can prepare for.
University ERP
SAP · Oracle PeopleSoft · Custom ERPs
Payments
Razorpay · Cashfree
Access & communication
Biometric devices · WhatsApp · SMS
Connections are scoped around your existing setup, access and integration requirements.
- 01
Agree scope
University rules, workflows and responsibilities
- 02
Prepare data
Rooms, residents and opening records
- 03
Train teams
Practice the work each role will do
- 04
Check readiness
Review the setup together before launch
Campus contact · Team training · Ongoing support · Adoption review
Compare deployment options
Basic activation · 2 hoursCore setup and initial onboarding once prerequisites are ready.
Standard deployment · 1 weekMigration and staff training after data preparation.
Complex integration · 8 weeksIndicative ERP, biometric or multi-campus track; scope-dependent.
We confirm timing after reviewing data, staff availability and integration scope.
Operational outcomes · phased rollout
See what changes. Know the path to getting there.
Outcomes from campus implementations, followed by an example of how your teams can begin.
15 hrs/week
Warden time saved
Less manual coordination per warden.
7–10%
Fee collection improvement
First-semester gain after reminders and reconciliation.
3 weeks → 2 days
Room allotment at KIIT
A shorter semester-start allotment cycle.
97%
Payments auto-matched
Matched to student records on the first pass.
Results vary with campus workflows, adoption and starting conditions.
Your first week, after data preparation
Example standard rollout
- Day 1Configure allotment rules
- Day 3Start complaint workflows
- Day 5Review operational records
- Day 7Target core go-live
A one-week core go-live target depends on agreed scope, prepared data and staff availability. ERP, biometric and multi-campus work follows a separately scoped track, typically eight weeks.
An investment in institutional quality
Invest in the campus experience
your reputation depends on.
Dependable hostel services, student welfare and accountable administration are part of the institution you are building.
Student welfare.
Emergency alerts reach the team, with an automated call to your designated emergency contact.
Accountable decisions.
See who requested, approved and acted—and when. Review unresolved issues and recorded action.
Data responsibility.
Review access, retention and privacy requirements with your IT team.
Support your accreditation and ranking preparation.
Use relevant operational evidence where it applies to the assessment criteria.
For your internal discussion
Bring your colleagues into the conversation.
Scope, rollout and buying questions in one shareable university brief.
Read university briefA few questions before we talk
The questions your team will ask.
Can FretBox follow our approval rules?
FretBox connects hostel allotment, fees, movement, meals, maintenance and welfare through institution-defined workflows. During scoping, your team and FretBox agree the approval routes, responsibilities and access needed for your campus.
Explore hostel operations →Who follows up when a complaint is overdue?
Complaints are assigned to the responsible team, with progress, response times and escalation available for follow-up. Your institution agrees the ownership and escalation process, while students can see updates to their requests.
See complaints and maintenance →How are student data and system access handled?
Role-based access helps each team work with the records relevant to its responsibilities. Your IT team can review ISO 27001:2022 and ISO 9001:2015 certificates, VAPT documentation and the applicable data governance arrangements, including access and retention.
Review security and privacy →How will our teams be trained and supported?
Implementation includes preparing campus data, configuring agreed workflows and training the people who will use them. A named campus contact, ongoing support and adoption reviews help teams settle into the operation. The rollout timeline depends on data readiness, staff availability and integration scope.
Explore implementation →Does FretBox replace the university ERP?
Your university ERP remains the institutional system of record. FretBox adds operational depth for hostel and residential workflows. Connections with systems such as SAP or Oracle PeopleSoft depend on the interfaces available and the scope agreed with your institution.
Explore integrations →How is pricing determined?
Pricing reflects your hostel count, resident strength and the modules you need. The FretBox team prepares a tailored quote after understanding your operational scope, integrations and rollout requirements.
Explore pricing →Before your next campus cycle
Make your next campus cycle easier to run.
Choose a priority for a 30-minute demo and a practical rollout plan.
Choose a priority to tailor your demo.
99% annual renewal · 55+ campuses · 16 states/UTs · ISO 27001:2022 certified