Explore roles
FretBox for Registrar / Administration
Your university’s rules.Carried through every hostel.
Connect student self-booking, allotment, fees, arrival and records through a process your university controls—from the first booking window to the next student batch.
A personalised 30-minute walkthrough
01Controlled booking windows
02Connected student records
03Continuity across teams
Built around your responsibility
An intake should follow a plan, not a trail of phone calls.
Students want their preferred room and roommate. Your institution needs control over who can book, when they can book and which rooms are available. FretBox brings both sides into one process.
01University-controlled availability
Open the right rooms to the right student group.
Set booking windows and release selected buildings, floors and rooms. Reserve inventory for a later window, a new batch, international students, gender-specific allocation or students needing accessible rooms.
Your availability and eligibility rules shape what students can choose.
Explore controlled self-booking
02Student choice, connected to confirmation
Choices. Roommate groups. Payment. Allotment.
Eligible students view the rooms released to them, submit preferences, form roommate groups and pay online. Confirmation follows the university’s configured process and available inventory.
Students participate in choosing their room and roommate within your rules.
Follow the allotment journey
03Ready for arrival
Let the record travel with the student.
KYC documents, booking, payment and allotment become part of the resident’s journey. Hostel staff can receive students with the context prepared before arrival, while administration keeps the institutional picture.
A connected handover from booking to hostel check-in.
Explore resident records & reportingBuilt around your institution
Keep your ERP. Connect the hostel operation.
FretBox works alongside your university’s system of record. Agree the data, integration scope and responsibilities with your IT and administration teams before rollout.
- University policies shape configuration
- Records support handovers and institutional reviews
- Teams prepare together for each booking window
The people around your role
Your work connects
with theirs.
Registrar · Director Administration · University administration
- Admissions & administration
- Chief Warden & hostel staff
- Finance
- Director IT
- Students & parents
From the story to your campus
Walk through your next hostel intake.
Bring your booking windows, student groups and allotment rules. We’ll focus the demo on the process your university needs to run.