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Hostel management software pricing

An investment ina better‑run campus.

Bring your hostel teams, student services and institutional oversight into one connected operation—with pricing shaped around your university.

Annual subscription · Per-resident model · Tailored scope

Get a campus quote Compare the plans

Share your campus requirements. Review a proposal with your team.

FretBox team members meeting university staff on campus
Campus conversations. Practical implementation.From FretBox’s campus gallery

55+ customer campuses

16 states / UTs

ISO 27001:2022 certified

Meet our customers

Starter · Professional · Enterprise

The right plan.For the campus you run.

Compare the coverage, then scope the commercial proposal around your residents, systems and rollout.

Up to 500 residents

Starter

Put your essential hostel workflows in place.

Custom quoteAnnual subscription · per-resident model
Discuss Starter
  • Hostel management
  • Attendance & leave management
  • Parent notifications by email
  • Complaint & grievance log
  • Standard reports & welfare records
  • Email support
Scope & plan details
  • Mobile apps for iOS & Android
  • Data migration support

Mess management, gate security, WhatsApp integration, custom ERP integration and international student modules are outside this plan.

Up to 5,000 residents

Professional

Connect hostel life with meals, movement and approvals.

Custom quoteAnnual subscription · per-resident model
Discuss Professional
  • Everything in Starter
  • Mess management & meal analytics
  • Gate security & biometric integration
  • WhatsApp parent approvals
  • Advanced analytics & reporting
  • Priority support
Scope & plan details
  • International student residence support
  • NAAC / NIRF report templates

Review multi-currency fee handling and visa-linked stay records with the team for your international student programme.

Multi-campus deployment and custom ERP integration are outside this plan.

Unlimited residents

Enterprise

Bring complex campus operations into one coordinated view.

Custom quoteAnnual subscription · per-resident model
Discuss Enterprise
  • Everything in Professional
  • Multi-campus management
  • Full Campus OS suite
  • Custom ERP & payment gateway integration
  • Dedicated success manager
  • 24×7 premium support & SLA
Scope & plan details
  • API access
  • Custom reporting requirements
  • International student programme scope

Review on-premise deployment, internationalisation reporting and institution-specific integrations in your proposal.

Resident coverage, campuses, integrations and service commitments are defined in the enterprise agreement.

Plan coverage and any implementation, device or third-party charges are itemised in your proposal. Product updates are included; additional scope is agreed with your team.

One clear pricing conversation

Start with your campus.Build the right scope.

An annual subscription based on the residents you manage and the workflows you choose. Implementation and integrations are scoped around your setup.

01

Your residential scale

The resident students, hostels and campuses you want to bring onto FretBox.

02

Your operational scope

The workflows your teams need—from room booking and payments to meals, movement and student support.

03

Your existing systems

ERP connections, payment gateways, access devices and the preparation needed for implementation.

A first hostel rollout or a university-wide programme. Start with your immediate priorities and plan the next phase. Multi-campus and multi-year pricing can be discussed together.

Explore the platform

A proposal your colleagues can review

Know what you’re buying.Know what it takes to begin.

Give the Registrar, Finance and IT teams one clear view of coverage, responsibilities and costs before approval.

Request your proposal

Separate the annual subscription, one-time work and any third-party costs.

  1. 01

    Annual subscription

    Resident count, selected modules, covered campuses and the subscription term.

  2. 02

    Implementation & adoption

    Data migration, configuration, staff training and the agreed on-site support.

  3. 03

    Integrations & devices

    ERP and gateway scope, compatible devices, responsibilities and any separate hardware costs.

  4. 04

    Support & product updates

    Support channels, escalation arrangements, service commitments and included updates.

  5. 05

    Complete commercial terms

    Applicable taxes, third-party charges, payment milestones, renewal terms and any agreed discounts.

The case for investment

The value is inhow your university runs.

Fee visibility matters. So do a predictable arrival day, a clear response to student concerns and the records leadership needs to see.

01

Financial control

See fee requests, collections and reconciliation together. Review collection gaps and the effort needed to resolve them.

02

Operational ownership

Give wardens, security, mess and service teams a clear part in the workflow. Measure follow-up, response and resolution.

03

Student & parent confidence

Make room booking, permissions, meal updates and support easier to navigate. Track adoption and recurring concerns.

04

Institutional readiness

Keep operational records accessible for management and accreditation reviews. Better evidence supports your institutional ambitions; it does not guarantee a ranking.

Put a collection scenario into numbersOptional · Use your campus assumptions

A planning illustration using the figures below. Set the collection rate you want to explore; this is not a prediction of FretBox results.

Additional annual collections in this scenario

₹25,00,000

85% → 90% collection on ₹5,00,00,000 annual fee demand.

Residents × annual fee × change in collection rate. Additional collections are not profit or a software payback estimate.
Explore customer stories

From a conversation to campus adoption

Plan the investment.Prepare the people.

  1. 1

    Understand your campus

    Bring resident numbers, priority workflows and the systems already in place.

  2. 2

    Review the scope together

    Align coverage, commercials and responsibilities with administration, finance and IT.

  3. 3

    Agree the rollout

    Prepare data, configure university rules and train the teams against an agreed schedule.

Bring your colleagues into the conversationRead the university briefSee how your teams get startedExplore implementationHelp IT evaluate the platformReview security documentation

Before you decide

Your pricingquestions, answered.

For a campus-specific discussion, talk directly to our team.

Ask on WhatsApp
How much does FretBox cost?

Starter, Professional and Enterprise are quoted for your campus. The annual subscription uses a per-resident model within the selected plan, with implementation and integration requirements set out in the proposal. There is no public rate card.

Which plan should our university choose?

Starter covers essential hostel workflows for up to 500 residents. Professional extends the scope to meals, security and approvals for up to 5,000 residents. Enterprise covers larger or multi-campus operations and custom integrations. Choose by required workflows as well as resident count; the team will help confirm the fit.

Can we begin with one workflow and expand later?

Yes. You can begin with a defined scope, such as room booking and allotment, and add other workflows as your teams are ready. The proposal should identify the initial coverage and how an expansion would be priced.

Is implementation included in the subscription price?

Implementation covers data migration, configuration, training and onboarding. Its commercial treatment depends on the scope. Your proposal will separate the recurring subscription from implementation and any other one-time charges.

Are mobile apps and product updates included?

Mobile apps and regular product updates are part of the FretBox offering. The proposal records the modules, user roles and support arrangements covered by your subscription, along with the terms for any additional scope.

Can FretBox work with our ERP and access devices?

Integration requirements are reviewed against your existing systems, available access and device compatibility. The proposal sets out what will connect, who needs to provide access and how that work fits into the rollout.

Can we discuss multi-campus or multi-year pricing?

Yes. FretBox offers pricing discussions for campus networks and longer commitments. Ask the team to show the applicable volume or multi-year discount and renewal terms in your proposal.

How long will the rollout take?

The rollout depends on the selected workflows, data readiness, university approvals and integration scope. FretBox and your campus team agree the preparation, training and go-live milestones together.

What should we share to get a useful quote?

Start with your resident count, number of hostels or campuses, priority workflows, current systems and preferred booking or rollout window. You can also include colleagues from hostel administration, finance and IT in the discussion.

Let’s scope your campus

A clear proposal.A confident next step.

Tell us your resident count, priority workflows and preferred rollout window. We’ll build the conversation around your university.

Get a campus quote Talk to our team

A personalised 30-minute walkthrough can help define the scope.